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Privacy Policy

Asendia inc ("Asendia inc", "us", "our", and "we") is committed to maintaining robust privacy protections for all users of our platform. This Privacy Policy explains how we collect, use, and safeguard information for both job seekers and companies using our services.

By accepting our Privacy Policy and Terms of Use, you consent to our collection, storage, use and disclosure of your information as described in this Privacy Policy. This policy applies to all users of our platform, including job seekers and companies.

Types of Data We Collect

We collect different types of information depending on how you use our platform:

For Job Seekers

  • Personal information (name, email, phone number)
  • Professional information (CV, LinkedIn profile)
  • Interview recordings and assessments
  • Skills and performance data
  • Communication records

For Companies

  • Company profile and contact information
  • Job posting data and requirements
  • Hiring preferences and criteria
  • ATS integration data
  • Usage analytics and platform interactions

How We Use Your Information

Job Seeker Services

  • Provide AI interview assessments and feedback
  • Match you with relevant job opportunities
  • Generate personalized improvement reports
  • Facilitate connections with potential employers
  • Improve our AI algorithms and services

Company Services

  • Provide recruitment and candidate matching services
  • Integrate with existing HR and ATS systems
  • Generate hiring analytics and reporting
  • Process candidate data on your behalf
  • Ensure compliance with recruitment regulations

Data Sharing and Third Parties

We may share your information in the following circumstances:

  • Job Matching: With your consent, we may share job seeker profiles with relevant companies
  • Service Providers: With trusted third-party service providers who assist in our operations
  • Legal Requirements: When required by law or to protect our rights and safety
  • Business Transfers: In connection with mergers, acquisitions, or asset sales
  • Aggregated Data: Anonymized, aggregated data for research and improvement purposes

Data Security and Protection

We implement comprehensive security measures to protect your data:

  • End-to-end encryption for all data transmission
  • SOC 2 Type II compliance and regular security audits
  • Role-based access controls and authentication
  • Regular penetration testing and vulnerability assessments
  • Secure data storage with backup and recovery procedures

Your Rights and GDPR Compliance

Under applicable data protection laws, including GDPR, you have the following rights:

  • Access: Request access to your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your personal data
  • Portability: Request transfer of your data
  • Objection: Object to processing of your data
  • Restriction: Request restriction of processing

To exercise these rights, please contact us at privacy@asendia.ai

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Job seeker data is typically retained for the duration of active account usage plus a reasonable period thereafter. Company data is retained according to contractual agreements and business requirements.

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage patterns, and provide personalized content. You can control cookie preferences through your browser settings. For more information, please see our Cookie Policy.

International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers, including Standard Contractual Clauses and adequacy decisions where applicable.

Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last Updated" date. Your continued use of our services constitutes acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

Last Updated: January 2025